Longniddry Bowling Club Privacy Policy
Last Updated: 22nd April 2025
1. Who We Are
Longniddry Bowling Club (“we”, “us”, “our”) is a community sports club located at:
7a Seton Rd, Longniddry, East Lothian, Scotland EH32 0LD
Data Controller: Matthew Howie
Email: [email protected]
2. Information We Collect
We may process:
- Personal details: Name, address, email, phone number, date of birth
- Membership data: Playing history, competition results, membership status
- Financial information: Payment details for membership fees (processed securely via Stripe/Bank Transfer)
- Website data: IP addresses, cookies (see our Cookie Policy)
- Images: Photographs from club events (with consent)
3. How We Use Your Data
| Purpose | Legal Basis |
|---|---|
| Membership administration | Contractual necessity |
| Event organisation | Legitimate interest |
| Payment processing | Legal obligation |
| Club communications | Consent |
| Health & safety records | Vital interests |
4. Data Sharing
We only share data when necessary with:
- Bowls Scotland (for competitions)
- HMRC (for gift aid claims)
- Service providers (e.g., website hosts) under strict agreements
5. Data Retention
We keep your information:
- For active membership duration + 6 years (financial records)
- Event photos may be kept indefinitely for historical purposes
6. Your Rights
Under UK GDPR, you have the right to:
✓ Request access to your data
✓ Correct inaccurate information
✓ Request deletion of personal data
✓ Withdraw consent (for communications)
✓ Lodge a complaint with the ICO
7. Security Measures
We implement:
- Password-protected systems
- Secure payment processors
- Limited paper records in locked storage
- Staff data protection training
8. Contact Us
For any privacy concerns or requests:
Matthew Howie
Email: [email protected]
Post: 7a Seton Rd, Longniddry, EH32 0LD